Fee Refund Policy
This Refund Policy outlines the terms and conditions regarding the refund of fees paid to Shaheed Pramod Pharmacy College.
1. Application for Refund
Students seeking a refund of any fees paid must submit a written application to the College Administration with valid reasons and supporting documents. Refund requests will be processed as per the guidelines mentioned below.
2. Admission Fee Refund
- If a student withdraws admission before the commencement of classes, the admission fee may be refunded after deducting administrative charges as determined by the College.
- No admission fee refund will be provided after the commencement of classes except under special circumstances approved by the College Management.
- Caution money and security deposits are refundable upon completion of the course, subject to clearance of all dues and return of college property.
3. Tuition Fee Refund
- Tuition fees paid for a particular semester/academic year are generally non-refundable once classes have commenced.
- In case of withdrawal due to medical emergencies or other genuine reasons, the College may consider partial refund on a case-by-case basis at its sole discretion.
- No tuition fee refund will be granted for mid-semester withdrawals except in extraordinary circumstances.
4. Hostel Fee Refund
- Hostel fees are refunded on a pro-rata basis for the remaining months if a student vacates the hostel with prior notice.
- Minimum one month's notice is required for hostel fee refund processing.
- Hostel security deposit is refundable upon vacating, subject to room inspection and clearance of any damages.
5. Processing Time
Refund requests will be processed within 30 to 60 working days from the date of approval by the College Administration. The refund will be credited to the bank account provided by the student through the original payment mode where possible.
6. Non-Refundable Items
The following are generally non-refundable:
- Registration and processing fees
- Examination fees once paid
- Library and laboratory deposits (refundable only after course completion)
- Fines and penalties
- Any fees for optional activities or events
7. Special Circumstances
In exceptional circumstances such as course discontinuation by the College, regulatory cancellation of programs, or other force majeure situations, the College will notify affected students and process appropriate refunds as per government and university guidelines.
8. Dispute Resolution
Any disputes regarding fee refunds shall first be addressed through the College's Grievance Redressal Committee. If unresolved, the matter may be taken up with the affiliating university or appropriate regulatory authority.
9. Policy Changes
The College reserves the right to modify this Refund Policy at any time. Changes will be communicated through official channels and updated on the website.
10. Contact for Refund Queries
For any refund-related queries, please contact:
Email: shaheedpramodb.ed@gmail.com
Phone: +91 88776 12728
Address: Vill: Chilhari, Block: Dumraon, Dist: Buxar, Bihar - 802133